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Privacy Notice

Gorrissen Federspiel is as part of our daily business processing personal data about clients, employees of clients, suppliers, counter parties, witnesses, business contacts and other persons who are involved in legal matters carried out in the course of our business.

 

Processing of your personal data

Below you will find more information about when and how Gorrissen Federspiel collects and process personal data about you. The information relevant to you depends on the relationship that you have with Gorrissen Federspiel (i.e. are you a client, a witness in a litigation matter or other). Please select the category below, which fits your situation.

Supplier relations and other business contacts

Personal data being processed about our suppliers and other business contacts

Gorrissen Federspiel will as part of your communication and interaction with us, whether as a supplier or as another business contact, collect and process personal data about you for the purpose of administering Gorrissen Federspiel’s relationship with you and/or the company that you work for.

Legal basis

To fulfil the agreement between you or the company you work for and Gorrissen Federspiel. Gorrissen Federspiel may collect and process the following personal data about you for the purpose of fulfilling the agreement entered into between you or the company you work for and Gorrissen Federspiel:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of administering Gorrissen Federspiel’s relationship with you, which pursues a legitimate interest of Gorrissen Federspiel, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace

From where do we have your personal data

Gorrissen Federspiel generally have your personal data from the e-mails or other correspondence that you have had with us.

Third parties with whom we share personal data

Gorrissen Federspiel will generally not share your personal data with third parties. However, your personal data will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will keep your personal data for as long as we maintain a relationship with you and thereafter for as long as there is a legitimate purpose for keeping your personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data.

Clients and potential clients

Personal data being processed about our clients, potential clients and employees of a client or potential client

Gorrissen Federspiel will as part of your communication and interaction with us, whether as a client, potential client, employee of a client or potential client, collect and process personal data about you for the purpose of administering Gorrissen Federspiel’s relationship with you and/or the company that you work for, and to assess and ensure client satisfaction.

Legal basis

To fulfil the agreement between you or the company you work for and Gorrissen Federspiel. Gorrissen Federspiel may collect and process the following personal data about you for the purpose of fulfilling the agreement entered into between you or the company you work for and Gorrissen Federspiel (e.g. to provide agreed legal services to you or the company you work for):

  1. Name
  2. Contact information, including e-mail address, phone number and address
  3. Title
  4.  Workplace

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of administering Gorrissen Federspiel’s relationship with you, which pursues a legitimate interest of Gorrissen Federspiel, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address, phone number and address
  3. Title
  4.  Workplace
  5. Contact relationship (alumni and relationship rating)
  6. Contact preference, including if you have provided your consent to marketing, your preferred method of contact and content preferences
  7. Interests (only work related)

From where do we have your personal data

Gorrissen Federspiel generally have your personal data from the e-mails or other correspondence that you have had with us.

Third parties with whom we share personal data

Gorrissen Federspiel will generally not share your personal data with third parties. However, your personal data will be processed by our it-service providers under our instruction. With respect to client satisfaction, we share to a limited extent client information with analytic agencies.

Data retention

Gorrissen Federspiel will keep your personal data for as long as we maintain a relationship with you and thereafter for as long as there is a legitimate purpose for keeping your personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data.

Events

Gorrissen Federspiel will as part of hosting various events collect and process personal data about you for the purpose of administering your participation in the event and to provide awareness about Gorrissen Federspiel’s role as a host of the event that you are participating in, including for marketing purposes.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of administrating the event and for awareness and marketing purposes, which pursues a legitimate interest of Gorrissen Federspiel, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace
  5. Photo/video (if it is assessed that your photo/video of you can be used without your consent)

Consent. We may process specific information about you, which will require your consent, such as your photo or a video of you. In such cases, we will ask for your explicit consent and such processing will be based on your consent and is not covered by this privacy notice.

From where do we have your personal data

Gorrissen Federspiel generally have your personal data from the information you have provided to us when you have registered for the event. We may obtain further information from you during the event. Further, photos/video of you may be taken during the event. In this is the case, you will be informed hereof, e.g. in the invitation for the event.

Third parties with whom we share personal data

Gorrissen Federspiel will generally not share your personal data with third parties. However, your personal data will be processed by our it-service providers under our instruction.

If you are a speaker at the event we may publish your photo or a video of you, your name, title and scope of your speech when posting or writing about the event. If you are a participant, we may post a photo/video in which you appear, showing moments from the event, on social media sites managed by Gorrissen Federspiel.

Data retention

Gorrissen Federspiel will keep your personal data for as long as we maintain a relationship with you and thereafter for as long as there is a legitimate purpose for keeping your personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data.

Insolvency

Personal data being processed as part of bankruptcy procedures

Gorrissen Federspiel will as part of liquidation/winding-up proceedings, collect and process personal data about you for the purpose of performing our role as liquidator/trustee in bankruptcy.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of performing our role as liquidator/trustee in bankruptcy, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace
  5. Bank account number
  6. Salary information
  7. HR related information

Other personal data which is in the possession of the bankruptcy estate.

To comply with a legal requirement. Gorrissen Federspiel may collect and process personal data about you for the purposes of complying with our legal obligations under the Danish Act on Insolvency (Konkursloven).

Gorrissen Federspiel may collect and processes the following personal data about you to comply with our legal obligations:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace
  5. Salary information
  6. HR related information
  7.  Other personal data which is in the possession of the bankruptcy estate.

Consent. We may process specific information about you, which will require your consent. In such cases, we will ask for your explicit consent and such processing will be based on your consent and is not covered by this privacy notice.

From where do we have your personal data

In most cases, we will collect your personal data from the bankruptcy estate or from other parties who are involved in the bankruptcy. In some cases, we will collect personal data directly from you, when this is relevant for the bankruptcy estate.

Third parties with whom we share personal data

We may share your personal data with public authorities or representatives, the Danish Courts, third party legal advisors or parties who may have a legal right under the law to receive the personal data as part of the bankruptcy estate. Further, your personal data will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will keep your personal data for 5 years after the conclusion of the bankruptcy estate, unless Gorrissen Federspiel is required under applicable law to keep the personal data for a longer period.

Debt collection

Personal data being processed as part of collecting debt

For the purpose of providing debt collection services to our clients, Gorrissen Federspiel will process personal data about you as a debtor.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you as a debtor for the purposes of providing our clients with debt collection services, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace
  5. Information on income and assets
  6. Other personal data which is in the possession of the bankruptcy estate.
  7. Any other personal information of relevance to assess the circumstances surrounding your debt (however excluding sensitive information).

To establish and/or exercise a legal claim. Gorrissen Federspiel will collect and process personal data about you as a debtor for the purposes of providing our clients with debt collection services in order to establish or and/or exercise a legal claim.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Any special categories of data of relevance to assess the circumstances surrounding your debt such as your medical condition.

From where do we have your personal data

In most cases, we will collect your personal data from our client, who will inform us of your outstanding debts, how to contact you and any other information of relevance to the case. In some cases, we will collect personal data directly from you, e.g. information which you provide at meetings in the bailiff’s court or by phone.

Third parties with whom we share personal data

As part of the debt collection procedure, Gorrissen Federspiel may share your personal data with the Danish Courts and our client. Gorrissen Federspiel will generally not share your information with other third parties. However, your personal data will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will keep your personal data for 5 years after payment of any outstanding amount has been made, unless Gorrissen Federspiel is required under applicable law to keep the personal data for a longer period. If our client’s claim has been established by a judgment or other enforceable measure, Gorrissen Federspiel will keep your personal data for up to ten years or for any longer period of time as may be necessary to enforce the claim in accordance with applicable legislation on limitation periods.

Employment law

For the purpose of providing legal advice in relation to employment law matters, Gorrissen Federspiel will process personal data about you as an employee, former employee, private individual or manager or director of a company, if you are the subject matter of the case at hand, or in any other way is involved in a case, in relation to which our client seeks our advice.

Legal basis

The legal basis for processing your data will depend on the subject matter of the case at hand.

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of providing legal assistance in respect of matters related to employment law, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests, including in relation to general legal advice on employment law matters, dispute resolution and for performing due diligence assessments as part of prospective mergers and acquisitions.

Gorrissen Federspiel may collect and process the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including home address, e-mail address and phone number
  3. Job title and work tasks
  4. Age
  5. Gender
  6. Background and education
  7. Duration of employment
  8. Terms of employment, including salary and bonus payments and information on stock programmes and warrant schemes
  9. Performance reviews
  10. Warnings
  11. Notes on behaviour
  12. Information on absence

Any other non-special category of personal information of relevance to assess the circumstances surrounding the case

To establish and/or exercise or defend against a legal claim. Gorrissen Federspiel may collect and process personal data about you in order to establish and/or exercise or defend against a legal claim within the field of employment law, including, but not limited to claims under the Act on Non-discrimination and the Act on Equal Treatment.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Criminal convictions
  2. Information on health
  3. Union membership
  4. Race
  5. Skin colour
  6. Religion or belief
  7. Social, national or ethnical origin
  8. Sexual orientation
  9. Political conviction
  10. Pregnancy
  11. Handicap
  12. Any other personal information of relevance to assess the circumstances surrounding the case.

Consent. We may process specific information about you, which will require your consent. In such cases, we will ask for your explicit consent and such processing will be based on your consent and is not covered by this privacy notice.

From where do we have your personal data

In most cases, we will collect your personal data from our client, who will provide information about you, including how to contact you and any other information of relevance to the case. In some cases, we will collect personal data directly from you, e.g. information which you provide at meetings, or by e-mail or phone.

Third parties with whom we share personal data

As part of providing legal advice, Gorrissen Federspiel may share your personal data with our client, counterparts (e.g. your own legal advisor), the Danish Courts, the Danish Board of Equal Treatment and the Labour Court. Gorrissen Federspiel will generally not share your information with other third parties. However, your personal data will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will keep your personal data for as long as there is a legitimate purpose for keeping your personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data. As a general rule, Gorrissen Federspiel will keep your personal data related to a specific employment law matter for up to ten years after the matter is resolved or closed.

Real estate transactions

For the purpose of providing legal advice in relation to real estate transactions, Gorrissen Federspiel will process personal data about you either as our client or if you are acquiring a property from our client or in any other way is involved in such real estate transaction.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of providing legal assistance in respect of matters related to real estate transactions, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and process the following personal data about you for the above purposes:

  1. Name
  2. Date of birth
  3. Contact information, including e-mail address, address and phone number
  4. Debt information
  5. Information about pending legal claims

To comply with a legal requirement. Gorrissen Federspiel may collect and process personal data about you for the purposes of complying with our legal obligations under laws regulating real estate transactions, including the Danish Land Registration Act.

Gorrissen Federspiel may collect and processes the following personal data about you to comply with our legal obligations:

  1. CPR-number
  2. Residential status.

To establish and/or exercise a legal claim. Gorrissen Federspiel will collect and process personal data about you as the legal advisor of our client for the purposes of providing our clients with legal advice in order to establish or and/or exercise a legal claim.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Any personal information of relevance to establish and/or exercise a legal claim, this may include special categories of data such as health information.

From where do we have your personal data

In most cases, we will collect your personal data from our client, who will provide information about you, including how to contact you and any other information of relevance to the case. In some cases, we will collect personal data directly from you, e.g. information which you provide at meetings, or by e-mail or phone.

Third parties with whom we share personal data

As part of providing legal advice, Gorrissen Federspiel may share your personal data with the Danish Courts, real estate agents, banks, mortgage institutes and our client. Gorrissen Federspiel will generally not share your information with other third parties. However, your personal data will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will keep your personal data for as long as we maintain a relationship with you and thereafter for as long as there is a legitimate purpose for keeping your personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data.

Private matters

Private matters, including testaments, prenuptial agreements and estates of deceased persons

Federspiel will as part of providing assistance to our clients on private matters, including matters related to testaments, prenuptial agreements and estates of deceased persons process personal data about our client and other persons whom are the subject matter of the case or in another way is involved in the matter.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of providing legal assistance in respect of matters related to testaments, prenuptial agreements and estates of deceased persons, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address, address and phone number
  3. Information about fortune
  4. Information about family life
  5. Birth certificate
  6. Death certificate

To comply with a legal requirement. Gorrissen Federspiel may collect and process personal data about you for the purposes of complying with our legal obligations, including under the Danish Inheritance Act and the Danish Land Registration Act.

Gorrissen Federspiel may collect and processes the following personal data about you to comply with our legal obligations:

  1. CPR number.

From where do we have your personal data

In most cases, we will collect your personal data from our client, who will inform us of your information, including how to contact you and any other information of relevance to the case. In some cases, we will collect personal data directly from you, e.g. information which you provide at meetings or by e-mail or phone.

Third parties with whom we share personal data

As part of providing legal advice, Gorrissen Federspiel may share your personal data with the Danish Courts and our client. Gorrissen Federspiel will generally not share your information with other third parties. However, your personal data will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will keep the personal data for as long as we maintain a relationship with our client and thereafter for as long as there is a legitimate purpose for keeping the personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data. Due to the purpose of the processing of the information we will generally not delete the information.

Litigation

Personal data about the parties, witnesses and other stakeholder in a litigation

For the purpose of providing legal advice in relation to a dispute or litigation process (including arbitration), Gorrissen Federspiel collects and processes personal data of parties, witnesses and other participants to the case for the purposes of protecting our client’s interests in the case and to determine, defend or enforce our client’s legal claims.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about the parties, witnesses and other persons involved in a court case, arbitration or other disputes (hereinafter referred to as a “case”), including information about you, for the purposes of and our legitimate interests in managing our client’s interests in a case and to establish, defend or enforce our client’s legal claims. It is assessed that our legitimate interests in processing the personal data exceed the interests of the persons involved the case, including your interests.

Gorrissen Federspiel may collect and process the following personal data about the persons involved in the case, including you, for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. any additional data, which is relevant for the case with exception of special categories of personal data (see below for the legal basis for the processing of special categories of personal data)

To establish and/or exercise a legal claim. Gorrissen Federspiel will collect and process personal data about the persons involved in the case, including you, as the legal advisor of our client for the purposes of providing our clients with legal advice in order to establish or and/or exercise a legal claim.

Gorrissen Federspiel may collect and processes the following personal data about the participants to the case, including you, for the above purposes:

  1. Any other personal information of relevance to establish and/or exercise a legal claim, this may include special categories of data such as health information.

From where do we have the personal data that is part of the case

In most cases, we will collect personal data about the persons involved in the case, including about you, from our client, who will provide information about the persons involved the case, including how to contact them and any other information of relevance to the case. In some cases, we will collect personal data directly from the persons involved the case, including you, e.g. information which are provided at meetings, or by e-mail or phone. We may also collect data from public records and from other participants relevant to the case.

Third parties with whom we share personal data

Personal data about the persons involved in the case, including about you, may be disclosed to our client, the Danish and foreign courts, arbitrators and institutions, mediators, witnesses, other relevant participants and the Appeals Permission Board (Procesbevillingsnævnet). Gorrissen Federspiel will generally not share information about persons involved in a case, including about you, with other third parties. However, personal data about persons involved in a case, including your personal data, will be processed by our it-service providers under our instruction.

Data retention

Gorrissen Federspiel will generally keep personal data about the persons involved in a case, including about you, for 10 years after the conclusion of the case or as long as there is a legitimate purpose for keeping the personal data, including where Gorrissen Federspiel is required under applicable law to keep the personal data.

Administration of funds

For the purpose of administrating funds, Gorrissen Federspiel will process personal data about you if you make applications to or otherwise contact a fund which is being administered by Gorrissen Federspiel.

Legal basis

Legitimate interest. Gorrissen Federspiel may collect and process personal data about you for the purposes of performing our role as administer of the fond, including assessing your application. It is assessed that Gorrissen Federspiel’s interest in processing the personal data for the purpose of administering the fund overrides your interests.

Gorrissen Federspiel may collect and processes the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Title
  4.  Workplace
  5. CV
  6. Bank account number
  7. Other personal data which you share with the fund and which is not special categories of data.

Consent. To the extent your application to or contact with the fund include any special categories of data, including CPR number, our processing of such data will be based on your consent. In such cases, we will ask for your explicit consent and such processing will be based on your consent and is not covered by this privacy notice.

From where do we have your personal data

In most cases, we will collect your personal data directly from you, e.g. information which you provide when making an application. If someone on your behalf has issued an application, we will receive your personal data form this person.

Third parties with whom we share personal data

As part of assessing your application, Gorrissen Federspiel may share your personal data with experts that will assist with the assessment. Gorrissen Federspiel will generally not share your information with other third parties. However, your personal data will be processed by our it-service providers under our instruction.

Data retention

To the extent your application has been denied, Gorrissen Federspiel will delete your personal data six (6) months after you receive the rejection, unless Gorrissen Federspiel is required under applicable law to keep the personal data for a longer period. If your application has been approved, your personal data will be deleted 5 years after payment of any amounts, unless Gorrissen Federspiel is required under applicable law to keep the personal data for a longer period. Notwithstanding, to the extent it is necessary to keep information about you to assess any future applications, such data will be kept for as long as this purpose exist.

Processing of your personal data in relation to data rooms

Gorrissen Federspiel will as part of your visit and use of virtual data rooms administered by Gorrissen Federspiel, collect and process personal data about you for the purposes of administering the virtual data room and to perform due diligence services.

Legitimate interest. Gorrissen Federspiel collects and processes personal data about you for the purposes of administering data rooms, which pursues a legitimate interest of Gorrissen Federspiel, and where it is assessed that Gorrissen Federspiel’s interest in processing the personal data overrides your interests.

Gorrissen Federspiel may collect and process the following personal data about you for the above purposes:

  1. Name
  2. Contact information, including e-mail address and phone number
  3. Company
  4. Title
  5. Information about your use of the data room, including details of your visits such as pages and documents you view (this includes traffic data, location data and further communication data)
  6. IP address.

Other personal data

Gorrissen Federspiel may as part of your interaction with us be processing other personal data, including personal data being processed as part of providing legal services. To the extent Gorrissen Federspiel must inform you about the processing of such other personal data, you will receive separate information about this.

Confidentiality

Your personal data will be treated as confidential information by those who are allowed to process the data, and will only be used for the purpose(s) as set out in this privacy notice.

Data processors

Gorrissen Federspiel may engage third party IT service providers that will have access to and process your personal data.

Transfer of data outside of the EU/EEA

Gorrissen Federspiel may transfer personal data to our IT service providers, clients and/or counter parties that are established outside of the EU/EEA.

Please be informed that the level of data protection as currently applied and enforced in countries outside the European Union does not conform to the level of data protection for personal data currently applied and enforced within the European Union. If such third party services providers process your personal data outside of the EU/EEA, such transfer of personal data will be subject to the EU-Commission’s standard contractual clauses.

You can request a copy of the agreement covering the transfer of personal data by sending an e-mail to privacy@gorrissenfederspiel.com.

Your rights

Right to information

You can obtain further information on the personal data which Gorrissen Federspiel stores and processes about you by sending an e-mail to privacy@gorrissenfederspiel.com stating this request.

Right to object

You may object to your personal data being processed. If you wish to object to your personal data being processed, please send an e-mail to privacy@gorrissenfederspiel.com stating this request.

Right to rectification and restriction of processing

You may request that your personal data is rectified or restrict the processing of your personal data. If you wish to have your data rectified or restrict the processing, please send an e-mail to privacy@gorrissenfederspiel.com stating this request.

Right to a copy of your personal data

You may be entitled to obtain a copy of your personal data in a structured, commonly used and machine-readable format by sending an e-mail to privacy@gorrissenfederspiel.com stating this request. If technically feasible, you may request that the personal data is transmitted directly to another company or person acting as a data controller.

Right to make a compliant

If you have any complaints about Gorrissen Federspiel’s processing of your personal data, you may contact the Danish Data Protection Agency.

Contact details

Gorrissen Federspiel’s contact details are:

Gorrissen Federspiel Private Limited Partnership
Axeltorv 2
1609 Copenhagen V, Denmark
+45 33 41 41 41

contact@gorrissenfederspiel.com

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